A Prashan day, start to finish

This page is the one-page checklist for a Prashan day, the day children come to a camp site to receive their drops. It is for the health worker (GeneralUser) who gives the doses and the site admin (LocationAdmin) who sets the day up. Each step links to a longer page in this section.

Who does what

Role	On a Prashan day
SuperAdmin, GeneralAdmin	Can do everything below at any site. Can export the audit list of children dosed away from their preferred site.
LocationAdmin (site admin)	Prepares the dose batch, schedules the camp day, attaches staff, marks the day Completed. Can also dose children.
GeneralUser (health worker)	Finds each child, screens them, gives the dose, records it. Can view the camp-day report for their own site.

Every role only sees camp days at the sites assigned to them. SuperAdmin and GeneralAdmin see all sites.

Days before

Do these in order. Each one depends on the last.

1. Dose preparation is locked. Go to Admin → Dose Preparations. The batch for this day must be saved and then Locked. A draft batch cannot be attached to a camp day. The batch code is what gets written on every child’s record.
2. Camp day is scheduled. Go to Admin → Camp Days → + Schedule Camp Day. Pick the camp site, start and end date-time, and attach one or more locked batches from the same site. A camp day with no batch attached cannot be dosed on at all.
3. Staff are attached. On the same form, tick the staff who will work the day. Only staff already assigned to the site appear.
4. Staff have logins. Every worker needs their own username and password. Doses are recorded against the person who was logged in, so do not share logins.

The dose rules (age band to number of drops) and the exclusion criteria list are set once by an admin and rarely change. If they are empty, the screening page will say so.

Morning of the day

1. Log in. The Dashboard opens.
2. In Select Session (Camp Day) pick today’s camp day. If you work at more than one site, pick the site first in Switch Location.
3. Click the big black Prashan Day card. The Prashan Day page opens. Its header shows the camp site and the batch codes attached to the day.

The page works on the camp day that is running today: status Scheduled or Ongoing, with today (Nepal date) between its start and end dates. A camp day that runs over two or more dates counts on each of them. If you pick a day that has not started yet, the page uses today’s camp day at the same site instead. If there is none, it says No camp day is running today at site. Prashan can only be recorded on a camp day that is running today. and the dose form does not open. A Completed camp day refuses doses. The one exception is typing in paper doses: an earlier camp day that has not been marked Completed can still be opened from the Dashboard for that; see paper entries.

The Prashan Day page. Search on the left, QR wait on the right.

If the header shows no batch, the camp day has no batch attached, and the form says No dose batch is attached to this camp day, so no dose can be recorded. next to the Next: Prashan button. Stop and ask the site admin to attach a batch before dosing.

For each child

Four steps, always in this order.

1. Find. Search by name or UPC, search the guardian, or wait for a QR scan. Read Finding the child.
2. Screen. Height, weight, other measurements, the accompanying guardian, medical history and exclusion criteria. Read Step 1: Screening.
3. Dose. Confirm the batch, tick Guardian Informed, press Complete Dose. Read Step 2: Giving the dose.
4. Done. You see Mission Accomplished. Press Return to intake and call the next child.

Press COMPLETE DOSE for every child you dose

Pressing Next: Prashan saves the screening but does not record a dose. If the drops are given and nobody presses Complete Dose, the child is missing from every report. See Screened but not dosed.

If a dose from a previous day is being entered from a paper register, read Recording a dose given earlier (paper entry) first.

Prashan Mode

Prashan Mode opens a simpler screen for the same work, made for phones and for staff who find the full site busy. It is the first item in the Admin ▾ menu (Core Data ▾ for a GeneralUser), under the Prashan heading; on a phone, tap ☰ and find it in the Prashan group. The item stays clickable without a network, because Prashan Mode is the screen you use in offline mode. The screen itself has no menus. You search for a child by code, name or the guardian’s phone, and three tiles show where the child is: Step 1 · Register, Step 2 · Verify and Step 3 · Prashan. Only the next step can be pressed. Give Prashan opens the same two-step dose form described on the next pages, and Back to Prashan Mode on the last screen brings you back.

The top of the screen names today’s camp day at your site, or says No camp day today. It follows the same rule as the Prashan Day page, so a camp day that runs over several dates is found on each of them. The Prashan tile says No batch for today when the camp day has no batch, and Dosed today when the child already has a dose on it.

Tick Always open this simplified screen on this device to land on Prashan Mode after you log in on that device. Full site takes you back to the dashboard.

No internet at the camp

If the camp site has offline mode switched on, a phone or tablet can be prepared in advance and used without a connection. Read Working offline.

End of the day

1. Look at the top of the Prashan Day page. If an amber banner says children were screened but not marked as dosed, click Review and clear the list. Read Screened but not dosed.
2. Open the camp-day report: Admin → Camp Days → Reports on the row. Check Dosed Participants, Screened, not dosed (should be 0) and Total No. of Drops against your paper tally.
3. Mark the camp day Completed in Admin → Camp Days. Read Closing the day.

Pages in this section

• Finding the child
• Step 1: Screening
• Step 2: Giving the dose
• Recording a dose given earlier (paper entry)
• Screened but not dosed
• Closing the day
• Working offline

The official Anusuchi forms are described under Reports and analytics.