Registrations and verifications report
This report answers “who registered this child, who verified them, and when?” for every child registered in a date range. It is for SuperAdmin and GeneralAdmin. A LocationAdmin does not see the card, because the report names staff across all sites.
Opening the page
Section titled “Opening the page”Open Admin → Reports → Registrations & Verifications. The page has three parts: the date range, the list of columns, and the download.
Step 1: registration date range
Section titled “Step 1: registration date range”The range applies to the date the child was registered, not the date they were dosed.
- From (AD) and To (AD) — the To date cannot be after today.
- Quick buttons: Today, Last 7 days, Last 30 days, All time. The page opens on the last 30 days.
- All time clears both dates and exports every registration.
The range is read in Nepal time and both days are included. A child registered at 02:00 Nepal time on the 5th belongs to the 5th, even though that is still the 4th in UTC.
Step 2: the columns
Section titled “Step 2: the columns”The column set is fixed, so CSV, Excel and PDF always agree.
| Column | What it holds |
|---|---|
| SNO | Serial number, 1 upward |
| Child Name, UPC | The child |
| Guardian Name, Guardian Phone | The primary guardian, or the first linked guardian if none is marked primary |
| Preferred Site | The child’s home camp site as it is now |
| Registered By | See below |
| Registered On (NPT) | Date and time of registration, Nepal time, to the minute |
| Verified By | The staff member who verified the child |
| Verified On (NPT) | Date and time of verification, Nepal time |
| Site Changed At Verification | Filled only when the child was verified at a site other than the one the family chose |
Rows are sorted by registration time, oldest first.
Registered By
Section titled “Registered By”- A staff member’s display name, with their username in brackets when the two differ, for example Dilli Ram Kandel (gnmuser). Several site accounts are named after the hospital, so the username tells them apart.
- Self-registered when the family used the public registration form.
- A name followed by (import) when the child came from a spreadsheet import, on environments that have the import feature.
- A dash (—) when the child was registered before this information was recorded. The report never guesses.
Site Changed At Verification
Section titled “Site Changed At Verification”Verifying a child moves their preferred site to the site where verification happened. So Preferred Site shows where the child ended up, and on its own it hides the move. This column names the move as Original site → Site verified at. It is empty when nothing changed.
Step 3: download
Section titled “Step 3: download”- Pick a Format: CSV (.csv), Excel (.xlsx) or PDF.
- Click Download. The button shows Preparing… and then Download started.
The file is named registrations_<date>.<format>.
| Format | Notes |
|---|---|
| CSV | Plain text, UTF-8 with a byte-order mark so Excel shows Nepali names correctly |
| Excel | Title rows, then a frozen header row with filters; UPCs and times stay as text |
| A4 landscape with page numbers, all times labelled Nepal Time |
Limits and errors
Section titled “Limits and errors”- At most 20,000 registrations per file. Over that you see That range matches more than 20000 registrations — narrow the dates.
- “from” is after “to” — swap the dates.
- Dates must be complete calendar dates; the picker enforces this.